Factors to Consider When Leasing a Copier for your Office When the time comes you have to find a new copier for your office use, you must understand that the best and most practical decision is to lease one. However, you do have to keep in mind that the task of copy machine leasing isn’t as straightforward as you think it is. Obviously, there are certain factors you need to consider so that you’ll end up choosing a copy machine that will improve your productivity and efficiency in the office. So, it makes sense to consider these things first before you sign a contract to lease an office copy machine: 1 – Comparing the Prices
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There is no denying that the price of leasing a copy machine is the one you consider to be the most important factor to give weight to. The reason why many offices would want to look for the most affordable lease is because there are so many other office expenses to worry about. On the other hand, it’s not really a smart idea to just pick the cheapest one, especially if it involves leasing a copy machine that doesn’t meet your needs for office use.
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2 – Speed If your office regularly requires copying large volumes of documents in the shortest time possible, it only means you need to lease a copier that has faster copying speed. For moderate copying needs, a machine that can perform 25-45 pages per minute is more than enough; but for those that need to copy large volumes in a short time, they have to lease a copier that can do at least 45 pages per minute. But obviously, you’ll have to pay a higher price for a copier with a better copy speed. 3 – Copy Machine Compatibility Back in the early days when people started leasing copiers, compatibility wasn’t really a big deal. However, advanced and highly sophisticated machines might not instantly work with your current setup, including your computer network and software. Therefore, don’t forget to figure out if your current system is possible to integrate with the new office equipment. If it doesn’t, then what’s the point of leasing it? 4 – Customer Support No matter how expensive or advanced the copy machine is, you still must understand that it’ll experience some type of problem after regular use. In line with this, it means you can’t just lease a copy machine without first determining if it comes with customer support. With support, you’re assured someone will work on it if it shows some issues or has broken down. In the end, leasing a copier is a decision that many offices tend to favor instead of buying one and it primarily is caused by the fact that copy machines these days are a little bit pricey.